Port Bouvard Yacht Club

A division of Port Bouvard Recreation & Sporting Club Inc.

Fee Structure

3rd September 2017

TABLE OF CONTENTS

1	INTRODUCTION	3

2	FEE STRUCTURE	3

2.1	Training	4

2.2	Club racing	5

2.3	Boat storage	6

2.4	Equipment storage	7

2.5	Club and affiliation membership	7

2.6	Club hire fees	7

2.7	Non PBYC managed Regatta	8

2.8	Lease of club boat for sailing season.	8

2.9	Boat Storage on PBYC Grounds Booking Form	10

2.10	PBYC Grounds Booking Form	12

2.11	Non PBYC Managed Regatta Booking Form	14

2.12	Boat Lease application	15

INTRODUCTION

This document is intended to define the fee structure associated with the PBYC for all items including training, boat storage, ground, equipment use and any other ancillary items that need to be considered.

FEE STRUCTURE

The table below sets out the standard fees for the PBYC. In all instances where membership of PBYC is stated, it is implied that membership of the PBYC and the PBRSC is one and the same. All fees shall be as per the fee table below;

Fee description	Amount payable ($)	Period
Training (Saturday morning 9-12)
Start sailing 1 (October school holidays)	195	Week
Start sailing 1	175	Out of October holidays
Start sailing 2	150	Out of October holidays
Better sailing	150	Out of October holidays
Junior sailing – Structured Saturday morning training
Junior sailing – Non member, club boat	20	Person/day
Junior sailing – club boat plus YWA and club member	15	Person/day
Junior sailing – private boat plus YWA and club member	10	Person/day
Boat hire afternoon session, non training
Junior sailors who have participated in morning session – club boat	5	Person
Junior sailors who have NOT participated in morning session – club boat	10	Person
Adult sailors – club boat	5	Person
Club Racing
Boat nomination – private boat, non juniors	10	Boat per race
Boat nomination – club boat, non juniors	20	Boat per race
Boat nomination – private boat	100	Boat for series, must be paid by the second race day
Boat nomination – club boat	200	Boat for series, must be paid by the second race day
Boat hire – other club regattas	Insurance- public liability only $200 bond $15/race	Insurance will cover year period Bond and race fee is for regatta period Eg.(Pelican states of 8 races =15x8=$120)
Boat storage
Storage of boat on club property	15/m2	Financial year
Club and affiliation membership (Indication only, see application form for correct fees)
PBYC ordinary member	220	Club financial year
PBYC Family, includes 2 children under 18	440	Club financial year
PBYC junior member	35	Club financial year
YWA adult member	40	Club financial year
YWA junior member	12.50	Club financial year
Club hire fees
Ground hire	Varied, see section 2.92.9	Day
Boat Lease
Bond	200	12 months from October “Open day” Full insurance is covered in lease cost ($160)
Lease	460

Note; All membership fees as nominated for “club financial year” are for the 1st of July through to the 30th of June for the following year. All yearly fees are due as of the first day of that period and shall always be paid in advance.

Training

All training course dates have been pre-set for the year and all courses shall be managed by a qualified YWA instructor. The intention is to have two senior instructors and two assistant instructors available at any one training programme.

All junior training held on the Saturday morning will be structured s per the available dinghy courses from YWA;

Start Sailing 1

Start sailing 2

Better sailing

Start racing

Better racing

Junior sailing skills will be evaluated individually and then allocated into the respective training programme. The juniors will then progress through the available courses as a structured programme.

Saturday training shall be from 9-12am. It is intended that the first 30 minutes will be for rigging boats and then typically a classroom style lesson before hitting the water.

Saturday sailing is the casual sailing after the Junior training in the morning. The casual sailing may be a club race and the junior if deemed proficient is welcome to attend a club race or it may just be casual sailing on the water. As long as the rescue boat is in the water, the juniors are welcome to sail.

A parent or nominated guardian shall be present at all times while a junior sailor is attending the Saturday training sessions.

Adult sail training is also available in both dinghy and keel boats on an as needs basis and by appointment only.

No pets are allowed at the PBYC during any training or race days.

Club racing

Club races will be as per racing calendar which is loaded on the PBYC website www.pbyc.org.au .

All skipper and crew members nominating for a club regatta shall have provided proof of PBYC and YWA membership. Typically, single registration of the PBYC and YWA membership to the racing co-ordinator at the beginning of the racing season is sufficient for subsequent nominated races.

The only exception to this rule is for “Trial members”. A trial member is considered as someone who has arrived at PBYC to determine whether they would like to join the club or not. Trial members shall have the right to attend three Saturdays on the water at the club with all the rights of normal PBYC members. All standard fees shall apply with a possible extra for insurance to cover the member while they are on the water. After three trial days, membership of both PBYC and YWA are compulsory for any further water activities.

All boats competing in a club race shall have a minimum of $5,000,000 public liability insurance. Upon nomination of the boat for a club race, it shall be assumed that insurance has been undertaken by the owner and is current. It is the responsibility of the owner and not PBYC to ensure that the boat is insured.

If the skipper and crew are not the owners of the boat that it is intended to race, they inherit the responsibility of ensuring that the public liability insurance is in place.

Club dinghies are available to be hired for external regattas but the public liability insurance must be covered by the person wishing to hire the dinghy for the duration of the regatta they wish to attend. A bond of is also applicable to cover any costs of damage or breakage. Regatta hire fee covers any wear and tear of the dinghy to quick the dinghy in a racing condition for future participants. Any person wishing to hire a club dinghy for an external regatta is to apply in person to either the Commodore or Vice Commodore.

Boat storage

The standard fee for a member to store a boat on the PBYC grounds is as per the fee table. The fee is on a square metre basis and shall be the measurement of the largest width and length of the boat or trailer, whichever is the greater. A discount of 30% shall apply if the boat is stored after the first of January and a total discount of 60% after the first of April.

Ground space is limited at the PBYC, therefore priority to store a boat or boats at the PBYC shall be given to active racing members. The maximum number of private boats to be stored on the PBYC grounds will be limited to 30. Membership of PBYC and YWA is a prerequisite for the storage of a boat on the PBYC grounds.

Insurance of the boat, motor and trailer (if applicable) and its contents shall be by the owner and is not the responsibility of PBYC and must be sighted before approval is given. A copy of the insurance will be retained in the PBYC records.

A junior member of PBYC and YWA has the right to store a single boat at nil cost on the PBYC grounds, on the condition that both the member and boat compete in 80% of the PBYC club races.

PBYC committee members are exempt for the storage of one boat only on the PBYC grounds.

All members intending to store their boat on the PBYC grounds shall fill in a form as per section 2.9 every year. A boat that is currently in storage does not have a guarantee of storage for the following year. Preference as stated before shall be to racing members and previously stored boats on the grounds due to limited space.

A default will occur if payment is not received 30 days after an invoice has been issued. If a default occurs, the following procedure will be taken to rectify.

A “Notice of default” will be issued 30 days after original invoice and notice to rectify payment within 14 days

If a default still occurs after the “Notice of Default” period has expired, the vessel shall be considered abandoned and a “Notice of Abandonment” will be issued

The club is entitled to a lien over the vessel to the extent of all costs incurred by the club once a “Notice of Abandonment” has been issued

If the vessel is not removed within three months of a “Notice of Abondonment” being issued, the yacht club may at any time offer the vessel for sale and appropriate the proceeds of any resultant sale.

Equipment storage

Personal equipment shall only be stored on the yacht club grounds once approval has been given. The boat storage form shall be used for this purpose. It will be at the yacht club committee’s discretion if a fee is applicable.

Insurance of the personal equipment is required if the value of the equipment exceeds $500.

No petrol or flammable material shall be stored on or in the yacht club grounds.

Club and affiliation membership

All active racing members shall be members of PBYC and YWA with the exception as per “Trial members” as stated in the section Club racing.

Parents, bystanders, grandparents or friends of members of PBYC are not required to be members of PBYC while on the PBYC grounds while accompanying the active member.

Club hire fees

All ground hire on the PBYC grounds shall be co-ordinated by the PBYC Principal Race Officer (PRO). Approval must be given by the PRO or their designated person prior to any person attending the grounds in this manner.

Priority of the grounds shall be on a first come first served basis but if two or more requests are received for the same date, priority shall first be given to a PBYC racing member, then a PBYC member and following this a non PBYC member.

A ground hire request form as per section 2.10 must be completed and submitted to either the PBYC Secretary or Principal Race Officer

A written response (or email) shall be received within 7 days of this submission and a deposit must be paid to ensure the booking has been confirmed.

Non PBYC managed Regatta

Any other yacht club or class association is more than welcome to host a regatta at the PBYC. No club ground hire is applicable but all other fees shall apply.

A written request (or email) must be submitted to the race co-ordinator on the form as per section 2.11. A written response (or email) shall be received within 14 days of this submission.

Lease of club boat for sailing season.

A number of club dinghies are available for Lease to Club members for their exclusive use on a season by season basis for any one helmsman upon payment of the required fees plus bond.

The period of lease shall be from the designated open day of the PBYC in October for a term of twelve months. The lessee has the option to buy the leased dinghy during the period of the lease for a value designated fair between both parties minus the initial lease fee. For example, a “Pelican” fair price will typically be $1200.

The dinghies are to be returned four weeks prior to the opening of the next season with the following work carried out to the satisfaction of the Vice Commodore or there elected person;

Beach trolley in good repair and fully operational

Hull, spars, foils repainted or re-varnished (if necessary) with good quality enamels, after discussion with the nominated Club Officer.

Sails, sheets, bags and boat covers clean and serviceable

All fittings, shackles, battens and all other gear present and serviceable

No gel coat, fibreglass, paint or varnish repairs to be undertaken without prior discussion with the nominated Club Officer.

Running repairs and general maintenance are to be carried out throughout the season and are the responsibility of the lessee under supervision of the nominated Club Officer.

Dinghies are to be sailed on a regular basis. In the event of three successive training sessions/races being missed without a reason acceptable to the nominate Club Officer, the lease may be terminated.

In the event of neglect, the PBYC reserves the right to make good the deterioration or damage, with the lessee being charged for the work undertaken and/or the lease may be terminated.

The lease may be terminated or altered by mutual agreement between the PBYC and the lessee.

Boat storage at PBYC is included in the lease fee.

Pelican class registration (if applicable) is included in the lease fee.

Boat insurance is included in the lease fee. This includes third party and full insurance and is suitable for all regatta entries. The lessee is liable for any excess ($200) if an insurance claim is made.

A lease application will be completed by the applicant, see section 2.12 and then submitted to the Vice Commodore for presentation at a committee meeting. The Committee will then review the application and vote on the acceptance of the application. If approved, all forms and money shall be paid before the lease is deemed to be in effect.

Boat Storage on PBYC Grounds Booking Form

Applicants name	______________________________________________

PBYC(PBRSC) member number	______________________________________________

YWA member number	______________________________________________

Contact phone number	______________________________________________

Contact email address	______________________________________________

Boat storage start date	______________________________________________

Size/Description of boat (or equipment) _______________________________________

Size/Description of any licensed trailer ________________________________________

Boat/Trailer registration number (if applicable) __________________________________

Name of underwriter or Insurance Company ____________________________________

Policy number	_______________________________________________

Policy expiry date	_______________________________________________

Fee description	Size/$
Largest width of boat or trailer	metres
Largest length of boat or trailer	metres
Total footprint	Square metres
$ per square metre rate	15
Total due
Does discount apply, 30%>1st Jan, 60%>1st April
Does exemption appy (Junior racing or committee member)
Total Due

Notes;

Insurance of the boat and contents shall be by the owner and is not the responsibility of PBYC. A copy of the insurance must be provided with this application.

“All care no responsibility”. The member indemnifies the club against any claim for damages resulting from the loss or damage to the equipment, or personal injury or death resulting from the storage of the equipment.

The member acknowledges that the Club does not accept any responsibility for death or any personal injury, loss of damage to any boat referred to in the storage application where the member has a legal liability for any water activity.

The applicant acknowledges it is their responsibility to ensure the required insurance shall be held current and valid for the entire period that the equipment is stored on the Club premises.

The applicant has read the respective section in the “Fee Structure” document produced bu the PBYC and agrees to its terms with regards to boat storage

Signature of Applicant	___________________________________________

Checks before approval; PBYC member, YWA member, Insurance sighted/copied, $ correct & agreed, sufficient room.

Signature of PBYC Vice Commodore or their delegate;	________________________

Any applicable notes	___________________________________________

Paid amount	___________________________________________

Receipt number	___________________________________________

PBYC Grounds Booking Form

Applicants name	___________________________________________

PBYC(PBRSC) member number	___________________________________________

Contact phone number	___________________________________________

Contact email address	___________________________________________

Date of function	___________________________________________

Type of function	___________________________________________

Approximate number of people attending	______________________________

Fee description	Amount payable ($)	Required
Ground hire	135	Yes/No
Power	30	Yes/No
Furniture	40	Yes/No
Shade sail	25	Yes/No
Barbeque	20	Yes/No
Is liquor license required	50 – TBC	Yes/No
Official bar person	150 – TBC	If liquor license required, this must be Yes
Bond	300	Yes
Total	--

Notes;

All functions shall not start before 6PM on Saturday. No restrictions exist on other days unless noted by the Principal Race Officer (PRO)

Ground hire includes access to the patio area, existing toilets and grassed area. No access shall be allowed into the clubhouse and boat storage facilities

Any bookings for more than 40 persons shall supply at own cost a portable toilet

No 18th or 21st Birthdays shall be accepted on the PBYC grounds

If a liquor license is required, it is a requirement that an official PBYC bar person is required under the liquor license and therefore shall be at the cost of the hirer

Three weeks’ notice of a liquor license application is required at a minimum. If a liquor license is not accepted in the required time, it is not the responsibility of PBYC and the application fee cannot be returned

Premises shall be left as found by 7am the following morning or the bond will not be refunded

A deposit of 50% of the hire cost shall be submitted upon approval of this request and only upon a receipt being issued shall a booking be deemed permanent. Other outstanding monies must be paid prior to the function date otherwise the function shall not proceed.

A cancellation fee of $50 shall be applied up to 1 month prior to the function date. If less than 1 month, a cancellation fee of $100 shall be applicable. If a liquor license was requested, this fee shall not be returned.

Signature of Applicant	___________________________________________

Signature of PBYC PRO	___________________________________________

Added to race Calender	YES/NO

Any applicable notes	___________________________________________

Deposit Paid	___________________________________________

Receipt number for deposit	___________________________________________

Outstanding balance to be paid prior to function date	_______________________

Receipt number for outstanding balance	_______________________

Non PBYC Managed Regatta Booking Form

Applicants name	___________________________________________

Visiting club, class or association___________________________________________

Contact phone number	___________________________________________

Contact email address	___________________________________________

Requested start date	___________________________________________

Requested finish date	___________________________________________

Expected number of people attending per day	______________________________

Expected number of competing boats	______________________________

Number of safety boats provided	______________________________

Is start/finish boat supplied	YES/NO

Number of qualified first aiders attending	______________________________

Any help required from PBYC for the regatta to function

_____________________________________________________________________

Is an end of regatta dinner required	YES/NO

Signature of Applicant	___________________________________________

Signature of PBYC PRO	___________________________________________

Added to race Calender	YES/NO

Any applicable notes	___________________________________________

Boat Lease application

Applicants name	______________________________________________

PBYC(PBRSC) member number	______________________________________________

YWA member number	______________________________________________

Contact phone number	______________________________________________

Contact email address	______________________________________________

Boat class and number	______________________________________________

Fee description	$
Bond (refundable at season end)	200
Lease cost/12 months	300
Insurance	160
Total Due	660

Notes;

The lessee has read the conditions as per the “PBYC Fee Structure” document and agrees with all content with regards to section “2.8 Lease of club boat for sailing season.”

Signature of Applicant	___________________________________________

Checks before approval; PBYC member, YWA member, Insurance sighted/copied (after approval), $ correct & agreed.

Signature of PBYC Vice Commodore or their delegate;	________________________

Any applicable notes	___________________________________________

Paid amount	___________________________________________

Receipt number	___________________________________________